Always Involve the Georgia Tech Police Department

• Once you believe a high-profile guest will attend your event, GTPD will begin planning their schedules to ensure the K-9 unit is available for sweeps, as well as other needed security protection.
• GTPD is our expert for security questions and will coordinate a security plan with your guest’s security team.

Provide Agents with Event Details

• By sending these advance event details, the visiting security team can grasp a broader picture of the event and craft specific questions for your meeting.
• Include the following: event staff contact information, run of show, campus map highlighting event location, layouts of each building the VIP may visit.

Anticipate Last-Minute Requests

• Advance security sweeps almost always happen a day or two before the event (or perhaps even the event day itself) and are usually scheduled less than 24 hours in advance.
• Remember to anticipate this in your schedule and delegate tasks to other team members while you are on the sweep, if possible.

Collaborate with Campus Partners

• The security team will most likely ask for items that may or may not be within your control. 
• When planning your walk-through, always include as many of the event venue’s staff or other pertinent campus partners in the process.
  • These individuals can answer more detailed questions and provide solutions to issues immediately, freeing you from a litany of follow-up emails.