Event Planning Guide

A step-by-step guide and toolkit with links and downloads to everything you need to execute an exceptional event.

Planning & Organization Tips

Every event, no matter the size, requires advance planning and organization.

Online Resources & Software

Online resources and software that every event planner should know about.

Planning Templates & Forms

Download these handy templates and forms to make event planning a breeze.

Event Planning Tips, Tricks, Policies, and Best Practices


A well-planned event ensures the participation of all, including those with disabilities.


When creating an event, keep both the design and décor in mind at all times so they are in line with each other.

Entertainment, Event Hosts

Once you have confirmed your necessary logistics, it is time to focus on the engaging aspects of your event.

Protocol, Etiquette

As event planners, we have the opportunity each day to provide unparalleled customer service and an unforgettable experience for every Georgia Tech guest.

Event Spaces

Indoor and outdoor meeting facilities and event venues on the Georgia Tech campus and around Atlanta.

Food and Beverage

If you’re planning an off-campus event that is not at a hotel or conference center, you may use any caterer or restaurant; however, the preference is to use Georgia Tech contracted caterers.

Hiring Vendors

Suppliers play a significant role in the success of your event.

Ideas and Inspiration

“Put your money where it counts” - prioritize your budget based on visibility, interaction, and purpose.

Marketing and Promotion

Effective event promotion is essential in ensuring your attendees are informed of all the significant details of your event.

Parking and Transportation

Parking & Transportation Services recognizes that certain circumstances need special attention.

Rental Equipment

From forks to tents, rental equipment helps to complete events.


As planners, we seldom deal with true emergencies at our events, but should one arise, don’t be caught unprepared.

Need Help?

We are here to assist you with your event.

Event Request Form