Entertainment & Event Hosts
The right entertainment can set the tone for your event and engage your audience. Georgia Tech has a wide variety of internal music, spirit, and entertainment groups to enhance any event.
If you wish to have a member of the Carnegie Executive Team (e.g., President Cabrera) participate in any way
- You must complete the Carnegie Executive Request form.
- We encourage you to complete the form no later than eight weeks prior to your event.
- All requests will be considered but are subject to approval by Carnegie staff members.
If your proposed request has been approved
Event Guides and Volunteers
- Student Ambassadors provide personalized campus tours to alumni, legacy students, and guests of Georgia Tech.
- Tours are tailored to each individual and can be requested by completing the Tour Request form.
- The Ambassadors are a group of professionally motivated students who represent the student body as official hosts of the Institute. GT Ambassador members are chosen because they represent great leadership, hospitality, and effective communication skills.
- On and off campus, the Georgia Tech Ambassadors are an invaluable resource for additional assistance at all types of events.
- Student Ambassadors represent Georgia Tech’s student body by greeting and speaking with guests of the Institute.
- To request Student Ambassador support at your next event, complete the Event Request form.
- For more information, visit gtambassadors.org or call 404.385.7343.
- Prior to the event, introduce yourself, give a quick rundown of the duties expected, and let them know you are available if they have any questions or changes.
- Be specific and clear with instructions and provide as much information as possible.
- On the day of the event, instruct them to arrive early to run through the event and expectations.
- Communicate about who is attending the event and what are the topics being discussed. Encourage them to stay and network with event attendees.
- If you are serving food at your event, remember to offer food to your Ambassadors. Provide water or snacks, depending on the length of the event.
- It is important to thank Ambassadors after the event. Sending a personalized thank you note or email is easy and a thoughtful gesture.
Raffles, Door Prizes, and Games
- A raffle is an activity in which participants buy a chance to win an item or service. For example, if I ask you to pay $1.00 for a ticket, which will be placed among several others, from which one will be randomly selected for a prize, this is a raffle.
- If you plan to organize a raffle, you must apply for a raffle license from the Fulton County Sheriff’s Office at least thirty days prior to your event.
- For more information on this process, visit the Fulton County Sheriff’s Office’s website.
Door Prize Drawings
- Placing names in a bowl for a chance to win a prize, and no money is exchanged, is a door prize drawing.
- At Georgia Tech, door prizes are permitted and do not need approval; however they must adhere to the USG's Conference Giveaway policy.
- In addition to contacting local vendors for inflatables and novelty items, Georgia Tech students and staff can reserve a variety of fun activities from the Resource Garage, maintained by the Residence Hall Association.
- An updated inventory list is maintained on their website, which includes items such as karaoke machines, board games, lawn games, and popcorn and snow cone machines.
- For outdoor fun, the Campus Recreation Center rents a variety of game equipment for daily or extended use. Visit their website for a list of available equipment and costs.