Accessibility

Accessibility

A well-planned event ensures the participation of all, including those with disabilities. In fact, as event planners we are obligated – by federal and state law – to consider all elements of disability access in an effort to foster full participation.

Accessibility Solutions and Resource Center (AMAC) Resources

 

Assistive Technology

  • Tools for Life, Georgia’s Assistive Technology Act Program has an event checklist and can provide accessibility consulting. The checklist includes ADA Accessibility Guidelines, Tools for Life Policies, and recommendations from the Ontario Accessibility Committee, Washington State Barrier-Free Code, and Governor's Committee on Disability Issues and Employment.
  • They can also assist with assistive technologies such as voice amplification devices that can be bought or rented to accommodate the hearing-impaired at various types of events. 

Captioning

  • The Center for Inclusive Design and Innovation (CIDI) provides three types of captioning services for their clients: real-time remote captioning, video captioning, and audio description.
  • According to the National Association of the Deaf, there are no set standards as to when captioning is required; however, to ensure equal access to your event, it’s important to think about your specific  audience and presenters.

Braille

  • Although only 5 percent of blind people use braille, if your event is going to include visual content (PowerPoint presentations, charts, graphics, or videos, for instance), consider having these prepared in an alternative format for those who are blind or may have low vision. 
  • AMAC provides braille conversion of all documents including non-textual information such as maps, paintings, graphs, and diagrams.
  • For more information about accessible Word or PDF documents, visit AMAC’s wiki page. 

Contact AMAC

To contact CIDI, visit their webpage at cidi.gatech.edu or email them at cidi-support@design.gatech.edu

AMAC Contacts

CIDI membership and resources:
  • Contact their office at 404.894.8000
  • Visit the CIDI website

Accessibility Tips

  • Be sure to ask, at multiple points (registrations, RSVPs, confirmation emails, etc.), about any particular accommodations your guests may require. 
  • Become a member with CIDI and have access to accessible services and materials. For more information, click here.
  • When CIDI provides real-time remote captioning, they do not charge for mileage or travel time and need only Internet access.