Step Five:

Ensure the Safety of Your Guests

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Step 1: Know Your Venue

  • Schedule time with your venue manager to learn the building and the room in which your event will take place.
  • Ask to see emergency exits and walk to the areas to which guests would be directed.
  • Discuss emergencies that would require the building to be vacated, such as fire or bomb threats, as well as situations like weather emergencies that would require everyone to remain inside.
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Step 2: Share the Information

  • As the planner, it is important for you to know all of these details, but you may be too busy handling the actual emergency to assist guests.
  • Train your staff and volunteers on emergency procedures so they can assist guests during an emergency situation.
  • The more people you have helping, the better you can handle the emergency and still take excellent care of your guests.
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Step 3: Use Your Resources

  • The Georgia Tech Police Department can advise planners during all phases of event planning. For all events on campus (or large off-campus events), complete the Request for Special Event Security form to start a conversation about how to improve your event safety.
  • Environmental Health & Safety provides guidance for maintaining a safe environment for your guests both indoors and outdoors. When planning outdoor or large events, you should reach out to the Fire Safety Office for direction on best practices.
  • All tent and staging setups must be approved by the fire marshal. Register your event to alert Environmental Health & Safety about your event and start the review process. 
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Be Sure to...