Step Two:

Select a Date, Time, and Location

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Tips

  • Ensure hosts, VIPs, and/or speakers are available for specified dates (work via administrative assistants with the Carnegie Executive Request form)
  • Determine if VIP’s spouse will be invited and ensure he/she can attend
  • Consult campus calendar/religious calendars when selecting
  • Think of campus culture/workday schedule when selecting times

Research and Select a Venue Location

Venue Tips

When selecting a venue, consider the following:
  • A/V capabilities
  • Parking availability/restrictions
  • Maximum capacities
  • Other events occurring near space – will they conflict? Read our tips on game day events.
  • Accessibility
  • Access times to space
  • Load-in/delivery capabilities
  • Included equipment with room rental
  • Surrounding sound impediments
  • Security issues